Simple AI governance for UK mid-tier accountancy firms (75-100 staff)
AI will keep changing; the need for professional governance and accountability will not. FlowBox AI's self-service documentation kits help you document, manage and evidence your firm's AI use to the highest professional standards, giving you simple, defensible risk management as regulations evolve.
Everything you need to show QAD, PI insurers and clients that your firm governs AI properly.
One download. Policy, staff forms, board resolution and risk matrix – customise in 2-3 hours.
The full FlowBox AI stack: Policies, staff training, vendor checks, client wording, audit documentation and monitoring – one self-service documentation kit at a time.
FlowBox AI is a simple stack of self-service documentation kits that together cover what Big Four AI governance programs cover – just sized for 75-100 staff firms.
Start with GUV-KIT. Add other kits as your firm's AI governance matures.
UK mid-tier accountancy firms (75-100 staff) face immediate pressure to demonstrate AI governance compliance ahead of QAD monitoring visits and PI insurance requirements. Your practice needs documented frameworks that show the board has addressed AI risk management before regulators ask for evidence.
Ready-to-customise policy covering what staff can and cannot do with AI tools. Plain English, ICAEW ISQM 1 aligned.
Simple form for staff to confirm they've read and understood the policy. Creates audit trail for QAD.
One-page board resolution approving AI governance framework. Shows insurers and regulators the board takes this seriously.
Pre-filled risk matrix identifying AI risks (data leaks, client confidentiality, quality control) with mitigation steps.
Step-by-step instructions for customising compliance documentation specific to your firm, including examples and best practices.
Quarterly policy updates reflecting new ICAEW guidance, regulatory changes, and AI Act developments.
Get all templates in editable Word format, plus guidance notes.
Add your firm name, adjust examples to match your AI tools, set approval dates.
Present policy and resolution at next board or partners meeting.
Distribute policy, collect acknowledgment forms, file evidence for QAD, insurers, and clients.
Framework aligned with ICAEW ISQM 1 requirements
FREE with Professional tier
(if implemented within 30 days)
Otherwise available for £49
Museum-quality wax seal certificates for your reception area or boardroom.
Both Entry and Professional tiers can purchase either certificate for £49 each (one-time fee). Standard fulfilment delivery times apply.
Available for £49
Certificates are for display purposes only and do not constitute official accreditation or regulatory certification.
GUV-KIT provides policy templates designed to help demonstrate compliance with ICAEW ISQM 1 and related UK accounting standards. While the documentation is aligned to current regulatory requirements, ultimate compliance responsibility rests with your firm's board and designated partners. GUV-KIT does not constitute legal or compliance advice.
Most firms complete customization and board approval within 2-4 weeks. Staff acknowledgment collection typically requires an additional 1-2 weeks depending on firm size. Professional tier subscribers implementing within 30 days qualify for the complimentary Gold Certificate.
Quarterly updates include revised policy language reflecting regulatory developments, updated risk assessment guidance, new compliance template additions, and implementation notes addressing common questions from Professional tier subscribers. Updates are delivered via email with download access to revised documentation.
Yes. All templates are provided in editable format allowing customization of firm name, responsible partners, practice-specific procedures, and relevant dates. The core policy structure and compliance language should be preserved, but operational details can be tailored to your firm's requirements.
Professional tier includes email support for implementation questions - you stay in control of how you use the templates; we provide guidance, not hands-on consulting.
You retain permanent access to documentation downloaded during your subscription period. However, you will not receive quarterly updates (Professional tier) or access to future kits in the FlowBox AI governance stack after expiration. Renewal at current pricing ensures continued access to updated documentation.
GUV-KIT is specifically designed for UK accountancy firms subject to ICAEW ISQM 1, ACCA standards, and UK GDPR requirements. Firms in other jurisdictions may find the templates useful as reference material but should verify alignment with local regulatory requirements before implementation.
We exist so that managing partners can look QAD, PI insurers and key clients in the eye and say, "Yes – our AI governance is documented and under control."
If you've ever thought "I hope nobody asks about our AI policy… what will QAD say… will this hit our PI renewal?" – you're not alone. Your partners, your spouse, your kids, your oldest professional friends: these are the people whose opinion matters most if an AI incident exposes weak governance. FlowBox gives you the small stack of board-ready documents – AI policy, risk matrix, staff acknowledgements, board resolution – so you have something real to point to when someone finally asks.
FlowBox is a self-service documentation kit company, not a consulting firm. No discovery calls, no roadmaps-for-hire, no implementation projects. You download editable templates, customise in 2-3 hours, get board approval in 2-4 weeks, and collect staff acknowledgements in another 1-2 weeks. Email support is included for Professional tier subscribers.
GUV-KIT is the first kit in the FlowBox AI governance stack. Additional kits are coming: COMP-KIT, VEND-CHECK, TRUST-PACK, AUDIT-GUARD and MONITOR-BOX. First things first: AI Policy First.
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